Overview and Scope
Sharewoods (“Sharewoods”, “we”, “our”) recognizes the importance of every individual’s right to privacy and is committed to protecting the personal information it collects, uses, and discloses in the course of its business operations and professional relationships.
This Privacy Policy (“Privacy Policy”) describes how Sharewoods handles personal information and protects the privacy of users of its website (the “Site”) and of other individuals with whom we interact (referred to collectively and individually as “you” or “your”).
This Privacy Policy does not apply to personal information about Sharewoods job applicants, employees, or contract staff, which is managed separately. If you apply for a position at Sharewoods, we will review your personal information as part of our recruitment process. We typically retain applicant information after a decision has been made, unless you ask us not to. If you are offered and accept employment, your data will be handled in accordance with our employee record privacy procedures.
Privacy Rights and Accountability
All French companies engaged in commercial activity must comply with the Commission Nationale de l’Informatique et des Libertés (CNIL). The CNIL grants you rights concerning the confidentiality of your personal information.
Sharewoods is responsible for the personal information it collects, uses, and discloses. To ensure accountability, Sharewoods has developed this Privacy Policy and trained its employees and contractors on its application.
Acceptance of the Privacy Policy
By submitting your personal information to Sharewoods, you consent to its collection, use, and disclosure in accordance with this Privacy Policy.
If you do not consent, please do not provide personal information to Sharewoods. Some services we offer can only be provided if you share personal data; therefore, we may not be able to offer you certain services if you choose not to provide required information.
Personal Information
The CNIL broadly defines “personal information” as any information about an identifiable individual. Typically, it does not include “business contact information” such as the name, job title, business address, or telephone number of an employee of an organization.
Consent
Sharewoods obtains your consent before collecting, using, or disclosing your personal information.
In most cases, consent is requested in writing, but oral consent may also be accepted under certain circumstances. Sometimes, your consent may be implied through your conduct with Sharewoods.
Subject to legal or contractual requirements and with reasonable notice, you may refuse or withdraw your consent for certain identified purposes at any time by contacting the Sharewoods Privacy Officer (see contact information at the end of this Privacy Policy). The reasonable notice period will vary depending on the nature and purpose of the information.
If you provide Sharewoods or its service providers with personal information about another individual, you represent and warrant that you have the necessary authority and/or have obtained all required consents to allow Sharewoods to collect, use, and disclose such personal information for the purposes set out in this Privacy Policy.
If you initially provided personal data for a specific purpose, and Sharewoods later needs to use it for a different purpose, we will seek your consent before using the data for the new purpose.
Why Sharewoods Collects, Uses and Discloses Your Personal Information
Sharewoods collects, uses, and discloses your personal information for the purposes identified at the time of collection or as otherwise permitted or required by applicable law, including but not limited to:
- Managing its operations and business relationships with you
- Maintaining and developing document management and knowledge systems
- Complying with applicable legal or regulatory requirements
- Any other purpose for which your consent has been obtained
Sharewoods may also request and collect your personal information through the Site. In addition to the data you knowingly provide, Sharewoods collects:
- Domain names and IP addresses of visitors
- Browser and operating system usage statistics
- Browsing history
This data helps us operate our business more efficiently and manage the Site. We also collect any information you choose to share in your communications with us.
How Sharewoods Collects, Uses, and Discloses Your Personal Information
Sharewoods collects personal information legally and, whenever possible, directly from you.
We limit the amount of personal data collected, used, or disclosed to what is reasonably necessary to operate our business effectively.
When Sharewoods Discloses Your Personal Information
Sharewoods discloses your personal information only as outlined in this Privacy Policy, with your consent, or as otherwise permitted or required by law.
In certain cases and in accordance with CNIL regulations, Sharewoods may disclose your personal information, for example:
- When engaging third parties to provide administrative services (e.g., data backup or file archiving), provided such third parties are bound by this Privacy Policy
- When required to comply with court orders, regulatory obligations, or insurance requirements
- In connection with a business transaction involving Sharewoods
Please note that there are circumstances where the use or disclosure of personal data may be justified, permitted, or required by law without your consent. For example:
- Sharewoods may disclose your personal information to a government authority asserting its lawful right to access the data
- If we believe the data may be relevant to an investigation of illegal activity
- To comply with a subpoena, warrant, or court order issued by a competent authority
- To meet legal procedural requirements
